Title Executive Assistant to CEO (Female)
Posted On 2022-10-04
Apply By 2022-10-19
Duty Station Peshawar
No of Positions 01
Report To Chief Executive Officer (CEO)
Salary Package Market based competitive salary package.
End Date 2022-10-19
Location Peshawar
Overall Role

Executive Assistant, provides help through a wide range of duties, including clerical tasks, research, and management roles. The position requires a high level of integrity, as you’ll likely be exposed to confidential and sensitive information.

Key Responsibilities
  • Produces information by transcribing, formatting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the CEO’s Office by attending meetings in the executive’s absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains confidence and protects operations by keeping information confidential.
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
  •  Prepares reports by collecting and analyzing information.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
  •  Ensures equipment operation by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
Key Tasks
  • Responsible for cataloging and distributing information,
  • Assisting top-level business staff and arranging schedules.
  • Other tasks as requested by Chief Executive Officer from time to time.
Position Requirements
  1. ATTAINMENTS

Qualification

Required

Minimum 16 years of education in the relevant field from a recognized university

Specialized TrainingTraining in secretarial, office management, or any other relevant skills for the position.

  1. EXPERIENCE

Minimum of 2 years post-qualification experience required. Experience in a similar role will be preferred.

 

  1. CIRCUMSTANCES
  • Age Below 40 years.
  • Fluency in English and Urdu, Pashto would be an added advantage.
  • Good health, allow working long and irregular hours (when required).
How to Apply

Application Deadline: 5 pm of 19th October 2022

Market-based competitive salary packages will be offered to suitable candidates. Interested candidates meeting the above criteria may apply by filling out the Job Application Form. Filled and signed applications supported by CV,  covering letter, and copies of educational and experience certificates, CNIC, and photograph shall be sent by email to: hr@transpeshawar.pk. Please put the post applied in the subject line and the candidate’s name.

Only short-listed candidates will be invited for an interview. No TA/DA will be admissible for the interview.

 

TransPeshawar is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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