POSITION: Record Room Executive

DUTY STATION:               Peshawar

NO OF POSITIONS:          01

REPORT TO:                      DGM HR & Administration

SALARY PACKAGE:          Market based competitive salary package

OVERALL ROLE:

Reporting to the DGM HR & Administration; Record Room Executive is responsible for overseeing the management, organization, security, and retrieval of physical and electronic records. This includes ensuring proper documentation and storage procedures, maintaining compliance with legal and regulatory requirements, and enabling efficient access to records when needed.

KEY RESPONSIBILITIES

The position of Record Room Executive has following primary responsibilities:

Records Management

• Oversee the classification, indexing, filing, and storage of physical and electronic records.
• Ensure that records are accurately cataloged for easy retrieval.
• Implement and maintain an effective record retention and disposal schedule in accordance with company policy and legal requirements.
• Conduct periodic audits of stored files and archives.

2. Coordination with Stakeholders

• Coordinate with all departments for retrieval of record, letters, memos on daily, weekly and monthly basis.
• Perform management of record in hard and soft forms
• Ensure retrieval of record on immediate basis whenever needed.
• Maintain a clean, safe, and organized records environment.

3. Security & Compliance

• Ensure confidentiality and data protection protocols are strictly followed.
• Maintain access control and track the issuance/return of files to prevent loss or unauthorized use.
• Monitor compliance with company policies and legal obligations related to records retention, storage, and access.

4. Process Improvement & Reporting

• Continuously evaluate and improve filing and retrieval systems.
• Recommend the adoption of digitization initiatives or electronic document management systems.
• Prepare periodic reports on records status, inventory, and compliance for management.

5. Equipment & Supplies

• Ensure all filing equipment (shelves, cabinets, scanners, etc.) is in good condition.
• Maintain stock of necessary supplies (folders, labels, boxes) and order replacements when needed.

POSITION REQUIREMENTS

1. ATTAINMENTS

QUALIFICATION

At least 16 Years of education in Business Administration or Economics or related fields from a recognized university.

Specialized Training – Store Management, Record Management, MS Office, or any other skills considered relevant for the position.

Active affiliations – membership of recognised Industry or Professional Organisations.

EXPERIENCE

At least 02 years of post-qualification relevant experience. Experience in stores, record management and asset management will be considered an advantage.

• CORE COMPETENCIES
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in MS Office Suite and familiar with record management systems.
• Knowledge of legal and regulatory requirements related to records retention and confidentiality.
• Good communication and team leadership abilities.
• Problem-solving mindset and process-oriented approach.

• CIRCUMSTANCES
• Fluency in English and Urdu. Pashto will be considered an added advantage.
• Good health, allow to work long and irregular hours (when required).
• Age up to 37 years on the closing date of applications.

HOW TO APPLY:

Application Deadline: 5pm of 26^th February, 2026

Market based competitive salary package will be offered to the right candidates. Interested candidates meeting the above criteria may apply by filling the Job Application Form. Filled and signed applications supported by CV, covering letter and copies of educational and experience certificates, CNIC and photograph shall be sent by email to:  jobs@transpeshawar.pk. Please put post applied in the subject line, along with the candidate name.

Only short listed candidates will be invited for interview. No TA/DA will be admissible for interview.

TransPeshawar is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.